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HR, payroll, benefits, and compliance

Published 11/27/2014 and rated Ratingstars4 4 out of 5 stars
by AppAppeal Editor
What can you use the app for?

Zenefits is a complete HR management app and HRIS platform that covers a range of key HR areas, such as payroll, benefits and compliance; along with onboarding, time-off requests, time tracking and attendance. The all-in-one HR software can connect with your existing payroll, benefits or other HR systems through a variety of 3rd party integrations, or it can act as your one-stop shop for all your HR management needs. Furthermore, Zenefits gives you an overview and deeper understanding of employee and HR department activities with both pre-built and custom reports.

Zenefits provides a HRIS system with both employee and manager self-service portals. Managers can submit changes requests, such as salary, title, location, department and so forth for approval. Employees can request time off, see paystubs, update their details, print insurance cards and more. Zenefits provides a shift planning tool for managers with a drag-and-drop, shared calendar. There is also a time clock tool that allows employees to clock in to work from any of their mobile devices. Employees can also can enroll for benefit plans online, and Zenefits will automatically update all payroll data accordingly.

Zenefits offers strong compliance tools to help meet regulations around payroll, benefits and time-off, not to mention employee onboarding. The system can run background checks on new hires and also handles all W-4s, I-9s and other compliance forms. Zenefits has built-in compliance alerts for Section 125 POP plans, ERISA, Affordable Care Act, as well as benefits eligibility rules and time-off compliance rules. Zenefits administers COBRA to all your terminated employees for free, and collects all the data you need for completing Form 5500 to meet your ERISA and IRS requirements.

Zenefits screenshot
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What is the history and popularity of the app?

Zenefits was founded in 2013 and already has over 2, 000 clients. It is a fast-growing company which has received substantial funding from VCs, allowing the company to scale the business exponentially in the next few years, opening new offices and creating a number of new jobs. The app is used by startups and small and medium-sized businesses, as well as fast-growing companies with over a hundred staff members. The website has a number of case studies you can read.

What are the differences to other apps?

Zenefits stands out from other HR systems by offering a number of unique feature, in particular its time-saving and cost-saving compliance tools. The app can be used to ensure compliance in the areas of benefits administration, onboarding and time-off. Uniquely, Zenefits offers a stock option administration system. This feature automates all processes related to offering, approving and tracking stock options for employees. Furthermore, Zenefits integrates with a number of payroll apps, as well as 3rd party institutions such as payroll companies and health insurance companies for benefits management.

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How does the web app look and feel to use?

Zenefits offers a grey, white and orange themed interface that is neat and coherent. The main dashboard provides quick access to all the core features through eye-catching buttons in the centre of the page. The features are divided into two columns: “Manage HR” and “Manage Benefits”. Under Manage HR you can access Payroll, Employees, Contractors, Paid Time Off and Reports. Through Manage Benefits you can access Health Insurance, FSA| GSA| HRA, 401(k), Stock Options, and Commuter. The app works seamlessly on smart phones and tablets and feature usage is easily discernable by anyone - employees and managers alike.

How does the registration process work?

Signing up for Zenefits is quick and easy, and because the app is free you do not need to set up any billing or contracts. All you need to do is click on the orange “sign up” button on the top right-hand side of the homepage. This leads you to a short form to fill requiring your email, password, company name, Zip and phone number, and your number of employees. You then click the Sign Up button and you are in. If you do not want to commit to signing up straight away, you can request a live demo from a Zenefits advisor. Just click on the “Request Demo” button on the homepage and fill out a similar form.

What does it cost to use the application?

Zenefits is provided for free with no hidden fees, contracts or paid upgrades. This is because the company make their money from the benefit providers on their system. This does not affect your current benefits pricing in any way, and even if you choose not to add benefits, Zenefits core features are still free.

Who would you recommend the application to?

Zenefits is an ideal option for fast-growing start-ups and SMBs who need a free solution to their scaling HR needs that does not cut corners on features. For those who want to onboard new hires quickly and without hassle, Zenefits is the perfect solution for ensuring you meet all compliance requirements. You can also easily offer benefits and stock shares, and grab all the payroll data you need.

Due to the Zenefit’s strong focus on compliance, the app is great if you want to avoid the headache of researching and ensuring you meet compliance standards. It is also suitable for employee usage with a self-service portal to see scheduled shifts, clock in to work, request time off, update personal info and make changes to benefit and stock plans.

  • Integrates with ZenPayroll, Intuit Payroll, Paychex, ADP and more to automate all payroll processes
  • Manage benefits for new and existing hires with a number of 3rd party health provider connections
  • Ensure compliance with onboarding, benefits and time-off processes, including I-9, W4, ACA and more
  • Complete HRIS platform with employee and manager self-service portals
  • Employees can request time-off, edit their information, sign up for benefits and opt into stock plans
  • Run HR reports that can be exported and shared. Create custom reports to query and find specific data
  • Employees can clock-in from their devices and managers can schedule shifts and push hours to payroll

Zenefits video

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Zenefits pricing

FREE - Permanently free version
Cheapest plan (per month) : FREE
Most expensive plan (per month) : FREE




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